listed in change transmittals are effective as of the
publishing date (the date listed on the transmittal), and
will have been in effect for several weeks by the time
you receive the change transmittal.
After the necessary changes have been made to the
instruction, you must enter the change information on
the Record of Changes page, located in the front of most
instructions. This page, ruled in columns and lines,
requires entries of (1) the change number (change 1 or
CH1, for example), (2) the date the change was issued,
(3) the date the change was actually entered, and (4) the
name (not initials) and rate of the person entering the
In summary, to properly maintain a set of
directives, you must accomplish the following tasks:
INVENTORY all directives, making note of
missing or out-of-date directives.
ORDER replacements for missing or obsolete
FILE new and revised directives as they are
ENTER CHANGES documented in change
transmittals, as they are received.
COMPLETE locator cross-reference sheets for
all directives held in locations other than the proper
Use a SIGN-OUT system for all borrowed
What type of information should be contained on
the outside of each file folder?
What is the first task you must do when
maintaining a set of directives?
What is the purpose of a cross-reference sheet?
What is the fastest way to obtain unclassified
SECNAV and OPNAV directives and
What is the purpose of change transmittals?
LEARNING OBJECTIVE: Identify the tasks
involved with maintenance of meteorological
and oceanographic publications and forms.
So far, we have discussed the maintenance of tiles
and directives. Two other administrative functions you
may be asked to do are to maintain meteorological and
oceanographic reference publications, and to maintain
meteorological and oceanographic forms.
TYPES OF PUBLICATIONS
As you have probably discovered, every METOC
office, whether aboard ship or ashore, has many
different reference publications available for use. Some
offices receive and maintain specialized magazines
dealing with the sciences of meteorology and
oceanography, such as Weather-wise or Bulletin of the
American Meteorological Society. Nearly every
METOC activity has been issued several different
NAVAIR publications. These are books published by
the government or civilian publishing companies that
the Naval Air Systems Command determined to be
useful for reference. Other publications you might have
in your office are equipment technical manuals and
operator manuals that were issued with various pieces
Required publications are the hard- or soft-covered
books that you must have on hand, as directed by proper
authority. Required publications for Navy and Marine
Corps METOC support activities are defined in the
Master Publications Allowance List, published by the
Naval Oceanographic Office. This listing contains
detailed information on all publications that are
required for each type of METOC activity, such as
centers, detachments, aircraft carrier OA divisions, and
so forth. The Master Publications Allowance List
contains information on the source of each of the
publications listed, the agency responsible for updating
the publication, and the agency that publishes and
distributes the publication. It also lists the issue date,
the revision date, classification, and the national stock
number (NSN). Publications applicable to specific