The first task you must do when you are assigned the  job  of  maintaining  any  set  of  directives  is  to inventory the instructions and notices currently on board, and make note of any that are missing. As previously  discussed,  OPNAV  NOTE  5215  lists effective instructions. A quick look around the spaces may turn up frequently used instructions that are missing. Also check that overflowing incoming basket on your desk (or the LPO's desk) to insure that the missing directives are not in-house, awaiting filing. If a directive is normally held in some location other than  the  directives  binder,  a  locator  cross-reference sheet should be filled in and filed in the location the directive would normally occupy in the binder. Most manual-like directives contain a preprinted locator cross-reference  sheet  immediately  following  the distribution list in the front of the instruction. Sign-out cards or some similar system should be used when directives  are  temporarily  removed  from  the  binders  for any reason. Make note of any instructions that are obsolete. If the manual lists 3143.1F as the current instruction and you have 3143.1E, you will need to obtain 3143.1F. Identify the 3143.1E edition in the binder as being obsolete by writing superseded by 3143.1F across the top of the first page in red ink. Do not destroy the old instruction until you have received the updated version. Many  times,  much  of  the  information  in  the  old instruction  will  still  be  valid. Obtaining  Directives Order  any  instructions  that  you  are  missing. OPNAV NOTE 5215 marks all instructions that are available directly from the originator with an asterisk (*).  All  others  must  be  ordered  from  the  Naval Inventory  Control  Point  (NAVICP)  in  Philadelphia. The Naval Supply Systems Command issues the Naval Logistics  Library  (NLL)  User  Guide  (NAVSUP Publication 600) as a four CD-ROM set. The first CD contains  NAVSUP  Publications  P2002,  which  lists stock numbers for all instructions stocked at the Naval Inventory Control Point. These CD-ROMs can also be ordered via the Internet at the NLL web address: http://www.nll.navsup.navy.mil. In addition, the Office of the Secretary of the Navy and the Office of the Chief of Naval Operations have developed  an  Internet  website  called  the  "Navy Electronic  Directives  System."  This  website  provides the  quickest  method  for  obtaining  most  unclassified SECNAV and OPNAV directives. The site contains listings of new and canceled directives, as well as directions for ordering complete CD-ROM sets of directives.  You  may  also  download  several  SECNAV and OPNAV forms. The website is actually maintained by the Defense Automated Printing Service Office in Philadelphia, and can be reached by using the URL: http://neds.nebt.daps.mil. As you receive new or updated directives, file the directives in their proper locations in the binder by SSIC. Remove and destroy the outdated directives. Processing Change Transmittals Many   instructions   are   updated   with   change transmittals. Change  transmittals  provide  a  simple method  to  make  small  changes  to  directives  as  they occur. Each  change  transmittal  identifies  the instruction to which it applies, and lists several types of changes that must be made to the instruction to update it. Many  times,  change  transmittals  will  contain replacement pages, which must be inserted in the place of the old same-numbered pages in the instruction. These are page changes. Change transmittals may also list words or passages that must be entered in pen in specified places. These  are  called  pen  changes. Occasionally,  a  change  transmittal  will  contain  a printed paragraph and will call for the new paragraph to be cut out of the change and taped or pasted over an existing paragraph in the instruction. This is called a paste-in change.   Yet another type of change that may be used is a repetitive change. This type of change is usually a blanket statement, such as "replace the words Naval Oceanography with Naval Meteorology and Oceanography  throughout  this  instruction."  This  type of change does not specify the location of the required changes.   Unless   specifically   stated   otherwise, repetitive changes are not actually made throughout the instruction. The change transmittal containing the repetitive change is filed at the beginning of the basic instruction; the repetitive change statement may be highlighted to catch the reader’s eye. Regardless  of  the  number  of  changes  specified,  you must follow the list of change instructions exactly as described.   You   should   check   off   each   change instruction  as  you  complete  the  change.  Changes should be entered in the appropriate instructions as soon as change transmittals are received, and should not be shunted to a hold basket to collect dust. Changes should be made to all copies of the instructions held, not just the copy normally held in the binder. Usually, the changes 3-8